Application documents

※Japanese translation must be attached to any documents written in foreign languages.
It should include the translator’s name and work place.

※Please use a black ballpoint pen.
※All certificates that are required to be submitted to the Osaka Regional Immigration Bureau (during the middle of June or in December) must be issued within 3 months of applying.

No. Documents Details No. of sets
A:Documents to be submitted by the applicant
A-1 Passport One copy of the entire passport.
※Applicant must possess a passport before applying.
1
A-2★ Identity document An official identification copy. 1
A-3 Admission application Use the prescribed form(Applicant must write in his/her native language and sign)
※Purpose of studying Japanese:
Detailed description of the applicant’s present situation, motivation for coming to Japan and future plans.
1
A-4 Photograph
(4cm length×3cm width)
All photographs must have been taken no less than three months prior to applying. Applicant’s name and nationality must be written on the back of each photo. Affix one photograph to the application form. 8
A-5 Certificate of graduation or diploma Certificate of graduation, original and copy of diploma from the last educational institution attended.
※Diploma original copy will be returned when the Immigration Bureau screening is finished.
Each 1
A-6 Certificate of transcript Certificate of transcript from the last educational institution attended. 1
A-7 Certificate of Japanese Language studying. Certificate of Japanese Language Study 1 and 2
1. Japanese language skill equal to or more than JLPT N5
(1) N5 grade on the Japanese Language Proficiency Test (or 4th level of the old JLPT) or better
(2) E・F grade on the J-Test
(3) 4 level grade on the NAT-Test
(4) The result of an alternate examination that can prove other Japanese language skills.
※If the certificate is not issued, a copy of the admission ticket is submitted.
※Original copy of passing certificates will be returned when the Immigration Bureau screening is finished.
2. The applicant is required to verify that he/she has studied Japanese for more than 150 hours before applying to YIC Kyoto Japanese Academy.
※Japanese educational institution course time, weekly class schedule, the number of classes, the use teaching material, and a certificate with record of the attendance.
Each 1
A-8 Certificate of employment Certificate of employment if previously employed.
Submit a certificate outlining the applicant’s duration of employment and a clear description of the position held.
※Certificate must include the address, telephone number, fax number, the name of a representative, a clear description of job held and the period of the applicant’s employment.
1
A-9★ Confirmation regarding the protection of personal belongings Use the prescribed form(Applicant must hand-write it in his/her native language and sign) 1
A-10★ Family register All photographs must have been taken no less than three months prior to applying. 1
B:Documents to be submitted by financial supporter (living overseas)
B-1 Letter of explanation of financial support The prescribed form(financial supporter must hand-write it in his/her native language and sign) 1
B-2 Written pledge A prescribed form(Financial supporter must hand-write it handwriting in his/her native language and sign) 1
B-3 Certificate of bank balance A bank certificate with the balance amount being at least equivalent to the tuition and the cost of living expenses. 1
B-4★ Certificate of tax
declaration or Certificate of tax payment
Certificates of tax declaration or Certificate of tax payment for over the past three years. Each 1
B-5★ Deposit-book Complete copy of the deposit-book for the past three years. 1
B-6 Certificate of employment (1) Certificate must include the address, number, fax number, the name of a representative, a clear description of job held and the period of the applicant’s employment.
(2) Copy of company/business register if the financial supporter is a company representative/executive.
(3) Copy of a business permit if financial supporter is self-employed.
Each 1
B-7★ Identification An Official identification copy. 1
B-8 Certificate of relations between the applicant and financial supporter (1) Copy of a family register if the financial supporter is related to the applicant by blood.
(2) If the financial supporter is not related to the applicant by blood, clarify the relationships with the applicant.
1
C:Documents to be submitted by financial supporter (living in Japan)
C-1 Letter of explanation of financial support The prescribed form (the financial supporter must hand-write it in Japanese, sign and sealing) 1
C-2 Written pledge The prescribed form (the financial supporter must hand-write it in Japanese, sign and stamp with a seal.) 1
C-3 Certificate of bank balance A bank certificate with the balance amount being at least equivalent to the tuition and the cost of living expenses. 1
C-4★ Certificate of tax declaration or Certificate of tax payment Certificates of tax declaration or Certificate of tax payments for over the past three years. Each 1
C-5★ Certificate of employment (1) Certificate must include the address, telephone number, and fax number, the name of the representative, a clear description of job held and the period of the applicant’s employment.
(2) Copy of company/business register if the financial supporter is a company representative/executive.
(3) Copy of a business permit if financial supporter is self-employed.
Each 1
C-6 Residential registration Residential registration on which the names of all the financial supporter’s family members are listed. 1
C-7★ Certificate of relations between the applicant and the financial supporter (1) Copy of the family register if the financial supporter is related to the applicant by blood.
(2) If the financial supporter is not related to the applicant by blood, clarify the relationships with the applicant.
Each 1
C-8 Certificate with a Seal of certificate. Verify with a seal of certificate. 1
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